Build your own templates
Decide the zones, the photos and the questions for each kind of check; version them as you learn.
Core tool
Photos at every handover, checks every week
Check-out and check-in walk around the van with photos and a signature, weekly checks run from the driver app, and damage becomes a case with the evidence attached, so every deduction is fair and every van stays roadworthy.
- Check-out and check-in with photos
- Weekly checks in the driver app
- Damage cases with evidence
What it does
What checks and inspections do
Your inspection templates say what to photograph and tick. Staff run check-outs and check-ins on a phone, drivers do their weekly check in the app, and the check-in is compared with the check-out baseline. Anything new becomes a damage case.
Who uses it
Depot and yard staff
Hand vans over with the template on a phone; the photos and the signature are kept.
Drivers
A two-minute weekly check in the app: tyres, lights, fluids, photos. It earns points too.
Managers
See which vans were checked, which were missed and what damage is open.
What is in it
- Inspection templates: zones, photos and questions you choose
- Check-out and check-in with a baseline comparison
- Weekly checks from the driver app, with reminders
- Defects reported from the road
- Damage cases with photos, estimates and the charge on the right invoice
- Recoveries: request, track and close a breakdown
- Replacement vans when a hire van is grounded
Capabilities
What you can do
Compare against the baseline
The check-in sits beside the check-out photos, so new marks are obvious and old ones are not charged twice.
Turn damage into a case
Evidence, estimate, who pays and the deposit deduction in one case, with the customer able to see it.
Keep drivers checking
Weekly checks are due on a set day, reminded in the app and rewarded with points.
Handle a breakdown
Request a recovery, swap in a provisional van and swap back when the van is fixed.
On screen
Handovers on a phone
The check-out takes the staff member round the van zone by zone: photos, mileage, fuel, marks pinned on the van drawing and the customer’s signature on screen. The same walk at check-in shows the before picture next to the after.
- Photos kept with time and place
- Marks pinned on the van diagram
- Signed on screen, PDF to the customer
Questions
Questions about checks and inspections
Is this in the Core plan?
Yes. Inspections and damage is part of Core, and so is the driver app that runs the weekly checks.
Can I change what is checked?
Yes. Inspection templates are yours: zones, photos, questions and which ones block a handover. Changes apply to new checks.
Where do the photos go?
In your workspace’s storage, kept with the check and the rental. The storage allowance in Core covers years of photos for most fleets; the pricing page has the figures.
How do charges reach the customer?
A damage case holds the evidence and the estimate; when you decide, the charge lands on the next invoice or the deposit, with the photos attached so it is clear why.
See a handover in the app
Open a free trial and run a check-out on your phone with one of your own vans.
14-day free trial, no card needed.